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As a Supervisor/TIME Approver, you will need to electronically approve the timesheets for the employees in the Work Areas that you supervise.  Timesheets will be routed to you at the end of the pay period (midnight on the second Saturday of that two-week period).  At this point, the employee may no longer make any changes to their timesheet.  Please approve these timesheets by midnight Monday once they have routed to you.  TIME is web-based, you can approve the timesheets anywhere as long as you have access to a computer and the web.

Please note:  By approving the timesheet you are saying you agree with the hours worked and the timesheet is correct. 

 

To approve a timesheet:

1. Log on to One.IU:  http://one.iu.edu  Click the “login” button, authenticate using your network username and password.
2. In the search box, type in "Action List." Click the Action List icon to open. You can also click the heart on this icon to set it as a favorite to easily find this in the future.
3. To review and approve a timesheet, click the document ID number of the timesheet to open the document.   (Every employee will have their own timesheet/document number.)
4. Click “Edit” at the top of the left hand side of the timesheet.  Click “expand all” at the top of the right hand side of the timesheet.  You should now be able to see the exact hours that are recorded.
5. Verify the hours closely as to what the employee has submitted.  Do not approve unless you agree with the reported hours.
6. If you agree with the hours submitted go to the bottom center of the page and hit approve.

 

To modify the details of an existing time block: 

1. Click the “Edit” link in the upper-left-hand corner of the timesheet.  This will open a version of the timesheet you can modify.
2. Click the “expand all” button in the upper right corner.
3. In the hours Details section, go to the day you wish to modify and enter any needed changes to the hour(s).
   • If necessary click the “add” button to add a new row.
   • Select “assignment” from drop down box.
   • Select “Earn code” from drop down box.
4.     Click the “Save” button at the bottom of the timesheet.
5.     Click the “edit” button in the upper-left-hand corner.
6.     Click “Approve” button at the bottom of the timesheet.

Any time you make a change to an employee’s timesheet they will receive an automated e-mail informing them a change has been made.

 
To delete an existing time block:

1. Click the “Edit” link in the upper-left-hand corner of the timesheet.  This will open a version of the timesheet you can modify.
2. Click the “expand all” button in the upper right corner.
3. In the Hours Details section, go to the day that contains the hours you wish to delete and click the “Delete” button on the far-right-hand side of the row.
4. Click the “Save” button at the bottom of the timesheet.

 

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Some timesheets may have problems that prevent them from being approved.  These timesheets must be corrected before approval can occur.

Overlapping timeblocks:  The system has measures in place to help prevent an instance of two or more timeblocks overlapping.  But, if it does occur the timesheet will need to be corrected to remove these overlaps before the Supervisor can approve it.

Notes:  Remember, after you write a note, to click the save button or your note will not be saved.  Also, if you use the “notes” section, remember that the notes section can be seen by the payroll processor and FMS. 

User Preferences:   This is a helpful tool for you, to set up your individual preferences.  From the “One Start” page, go to the “University Systems” tab, click on the word TIME which is located at the top of the page in bold.   From here, the section on the left of this page is “User Preferences”.  Supervisors should select “Reminder that Biweekly pay period is ending”.  This will send you an email reminder on the Monday following the end of a pay period that timesheets for the previous pay period are now available for approval.